Business Continuity Why Does a Term Paper

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A consistent method of communication must alert employees to any variations to the existing plan during the emergency that may need to take place, as every emergency is different. The absence of cellular phone or computer communication during some emergencies means that emergency communications equipment such as radio systems, public address systems, or portable radio may be necessary to notify employees of the emergency, to keep them informed, and for contacting local authorities, "such as law enforcement officials, private sector charitable groups, and the fire department" ("Section 10: Emergency Preparedness," 2006, Occupational Safety & Health Administration). The methods of should also have an auxiliary power supply if electricity is affected by the disaster.

Organizational communication is always improved when there is a clear chain of command so that employees know beforehand who has the authority for making decisions and whom to turn to for emergency update.

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However, the chief emergency coordinator will not always be able to be present, if the central meeting location cannot be reached by all staff members. Thus there should also be several backup persons given the responsibility for coordinating emergency-related actions ("Section 10: Emergency Preparedness," 2006, Occupational Safety & Health Administration).

Confusion during an emergency is dangerous, and one source of confusion is conflicting information. All persons with authority during an emergency should have multiple means of staying connected with one another, and also ways to reach the necessary authorities. This minimizes the chance that misinformation and rumors will spread during the actions, and create a more effective response.

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