Demetrius Jackson Current State: Contract Term Paper

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Alternative B -- Implement a Contracts Procurment Requisition Pre-Approval Process -- This would eliminate ERP system errors created by utilizing incorrect information and shortening the time to execute a contract modification.

Alternative C - Implement a shared drive system utilizing the local network to track funding actions by contract. This effort would create a filing system housed completely on the LAN. Specialists would save their funding action files on the network using a predetermined organized format, as well as a universal naming system for different document types. This would eliminate ERP system errors and shorten time to execute contract modifications.

Criteria

Performance -- measured by capabilities and overall effect on the ability of the contracting department to fulfill its mission (50% weight)

Cost -- Monetary cost to command (25% weight)

Sustainability -- Long-term implications and future viability, effect on moral, success of solution (

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Criteria / Alternatives

Performance

Cost

Sustainability

Summary

Alternative a

Medium

Low

High

Medium

Alternative B

High

High

High

High

Alternative C

High

High

High

High

Analysis

Alternative a -- Scores lowest, but has the best long-term sustainability between functional areas and high morale scores

Alternative B -- Scores better and allows elimination of ERP system errors and shortens time to execute a contract modification

Alternative C -- High ratings, but costs are higher

Recommendation

Implement both a and C

This means we increase ERP training and, at the same time, initiate a program of Contracts Pre-Approval

Stimulates process and speed while retaining appropriate use of resources and functionality

Provides Command with a better trackable system that also encourages efficiency and greater stakeholder customer service

COMPARISON of MODELS

Divergent Procedures

Contracts

ERP

Finance

Divergent Procedures

Contracts

Current

Proposed

More Efficient

Preapproval

Finance.....

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