Execution of Health Information Systems Research Paper

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Advance Information Management and the Application of Technology

In this modern age, the incorporation of information technology (IT) with the health care system is important. . With the need of quality care within the industry, there is great significance in many institutions about the execution of electronic health record (EHRs) and information support systems. The use of registries and IT support systems will enable the community hospital to monitor and track patients and improve patient safety and quality of care (Chin and Sakuda, 2012). The advantage of making use of computerized management systems is limited not only to reduced book-keeping and accounts for patients and physicians but is linked to continued access to reasonably priced healthcare, enhanced quality of care, prevention of medical blunders, reduction in health care expenses, improved administrative efficacies, and engagement of patients in their own health care (Chin and Sakuda, 2012). The following proposal will seek to investigate and recommend a new computerized system of management that will bring the community hospital to be in passivity with significant use regulation.

Project Committee

The following project committee will be responsible for the implementation of the new electronic system of management that will bring the hospital in passivity with meaningful use legislation. They are the interdisciplinary team members to be on the project committee, with their title, position and role to be played in the execution of the project. In addition, it also explains the required skill sets in making the project become productive and successful.

1. Electronic System Implementation Manager

The main role of the implementation manager is ensuring that the project is dynamic and in progress. This shows how significant the manager is as the project can, in his absence, come to a standstill. The project manager is accountable for:

i. Monitoring the work strategy to make sure that the project is on agenda

ii. Sustaining a list of retailer and practice problems that ought to be determined iii. Planning execution-associated occasions, for instance hardware distributions

iv. Assigning everyday jobs to the other members of the enactment team.

In addition, the manager will be liable for communicating any information and keeping the members informed (Health IT, 2013).

2. Lead Nurse

The lead nurse is a significant member of the team and plays a vital role together with other nurses. This is because the lead nurse acts as a leader who has an understanding of the clinical work procedures and processes. In addition, the lead nurse plays a critical role in inspiring and invigorating the medical staff to embrace the change in terms of using electronic equipment. In addition, the lead nurse is responsible for initiating consensus and consent among the nursing personnel (Health IT, 2013).

3. Lead on Information Technology

This member of the project team will have the responsibility of positioning and operating the software and hardware of the management system. The lead on information technology will be a link between the technology and the individuals using it and understand the issues and problems faced by them regarding the functioning and operation of the software and hardware (Health IT, 2013).

4. Physician Leader / Titleholder

It is imperative to take note that the implementation of the electronic information system may not commence without appointing a physician leader. The role played by this member of the project team is a point of reference between the system managers and the physicians to clearly indicate the expectations form the electronic information system, which they shall operate. This member will be responsible for ensuring that all the other physicians in the healthcare institution are up-to-date on the development and advancement of the system (Health IT, 2013).

5. Electronic System Builder

The electronic system or information system builder is responsible for creating and modifying any electronic health records system application areas. These include different aspects such as the formation of templates and drop-down boxes. This member of the project will play an important role as he or she will be knowledgeable regarding the functioning of electronic system in all aspects in comparison to any other individual in the implementation. In addition, this project team member will serve the purpose of frequently communicating with the electronic and information system management, and might participate in training any new personnel on how to use the system (Health IT, 2013).

6. Meaningful Use Leader

This particular member will have the sole responsibility for training personnel within the project team and the healthcare institution, regarding the use of the system successfully and thereby attain meaningful use (Health IT, 2013).

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Real-life Computerized Management Systems

The following section will analyze two real-life computerized management systems and look at benefits and drawbacks of the systems as well as the manner in which the systems will impact patient care and documentation. These two computerized management systems are PRIMIS (Patient Relevant Interactive Management Information System) and McKesson Hospital Information System.

1. PRIMIS (Patient Relevant Interactive Management Information System)

PRIMIS is an online menu driven software management information system designed and systematized to support different central registry and management functions of hospitals. The system was created by the Hospital Systems Study group and has been deployed in numerous hospitals in Saskatchewan in Canada (Wig, 1982). The main advantage of this system is that it facilitates the central registry for obtaining and accessing the demographic information of in-patients and out-patients. In addition, the system enables the proper patient documentation in terms of their history and medication. However, one of the perceived disadvantages of the management information system is its synchronization issue with other systems such as the pharmacy system (Wig, 1982).

2. McKesson Hospital Information System

In particular, McKesson hospital information system offers the healthcare institution with a database that offers the operation of health records electronically and increase patient safety. In addition, this management information system is beneficial as it incorporates the financial, clinical, physician applications of the hospital. In addition, the system provides solutions to the inadequacies and intricacies perceived in the hospital operational systems. On the other hand, the downside to this management information system is that it is quite costly to implement and execute (McKesson Corporation, 2015).

Proposed System and How Adoption of Meaningful Use will benefit the Organization

The recommended system between the two is McKennen Hospital Information System. This is because the system will improve patient care and documentation. To start with, the information system will facilitate the management and integration of clinical, financial and operational information in different departments of the community hospital. This recommended system will impact patient care and documentation. The community hospital will then be able to record and maintain patient data and information electronically. This implies minimal manual errors and avoiding data loss. In addition, through the electronic system, there is the possibility of backing up the data and information. Consequently, this will increase patient care as the system will get rid of any inefficiency within the clinical practice. In addition, the software vendor has invested plenty of funds in technology R&D for the forthcoming periods on future-centered initiatives to assist and enable healthcare institutions to use healthcare IT in a more strategic manner not only for enhanced business but also for improved care and better connectivity (McKesson Corporation, 2015).

The recommended system will ensure that there is the protection of patient privacy. This is because the electronic system will bring about security checks in which patient information and data will not be able to be accessed without any authority and approved access. In addition, the recommended system meets Health Insurance Portability and Accountability Act (HIPAA) requirements (Nass et al., 2009). Since the system takes into consideration the privacy rule which is integral to HIPAA requirements, the acceptability of this system is higher. The lack of accessibility by personnel without authorization implies that the patient data and information will be safeguarded from unauthorized or unwanted parties (from the point-of-view of patient's privacy and preference) (Nass et al., 2009). In addition, it is imperative to ensure that there are forms, which grant authorization not only from the patient but also from the authorized personnel. This decreases the level of variability and, at the same time, enhances the informed nature of approval (Nass et al., 2009).

Another aspect taken into consideration with the recommended information system includes the security standards. In relation to the HIPAA standards and requirements, the system will ensure that there is satisfactory data storage integrity, backup and recovery. McKesson makes available hospital information technology within the community hospital, as well as certified EHRs, that take into account the fluctuating requirements of healthcare organizations (McKesson, 2015). In particular, with the change in the health care act, the management information system will ensure that security measures are taken with the sensitive patient data and information (Ness et al., 2009). This also includes the right of granting patients their designated information in the hospital information to access their medical and billing records.

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