Flow Charting Processes Jack Shows Us a Essay

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Flow Charting Processes

Jack shows us a flow chart of the new warehouse system this week. What does a flow chart tell us? How can we use that information?

A flow chart is a way of representing information symbolically and in diagrammatic ways. It provides a means of standardizing operations and procedures so that different types of inputs are associated automatically with corresponding outputs. That way, processes that occur many times can be standardized and made much more efficient, mainly by taking out of the process the need to make independent analyses and decisions each time for situations that can be standardized.

For example, an automobile mechanic working on diagnosing a problem in a car could start every job as though it were the first time he ever repaired a car and test every component that might be related to the problem one at a time in a trial-and-error approach, but that would be inefficient because it is not systematic and would take a lot of time to start the analysis of every car problem from scratch. If the mechanic developed a flow chart, he might only have to figure out the best and most logical approach to identify mechanical problems by listing testing procedures for each system in a specific order so that e can rule out simpler problems first and move on to more complex problems only as necessary. The flow chart tells the mechanic what test to do first and then it tells him what choice of tests to proceed to next with subsequent choices dictated by the results of the earlier test right before them.

In the case of CanGo, an operational flow chart would allow the company to fill orders more efficiently than it does currently.

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According to Jack one of the biggest sources of inefficiency in the current system is jumbled orders and flow time (Resolution Week 3 PDF). Specifically, when orders come in now, they are processed manually by different individuals who have to make decisions about each order one at a time. After all of that is done, someone in another department has to do much of that work all over again to enter the right figures into the billing system (Resolution Week 3 PDF). At CanGo, a flow chart would allow the company to automate certain parts of the ordering process so that those elements of the process that do not really require individual attention from a specific person can be conducted automatically. For example, when a customer orders a History book in the current system, a person must designate that order "History" and direct it to the right department for fulfillment. A flow chart might make that process more efficient by assigning a different numerical code or barcode (CanGo 1 PDF) to all History-related books so that all orders for products with that code are sent automatically to the History department for fulfillment.

Implementing Technology

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