Information Systems for Small Business Employee Scheduling Business Proposal

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UMUC Haircuts Stage

Process Models -- Technology Solution

Strategy for Competitive Advantage: Increase customer loyalty and customer base (from advertising and foot traffic) through marketing and the assessment of the shop location and potential marketing partners.

Business Process to Improve: Employee scheduling.

Business Process Explanation

Current business process. Scheduling employees is one of the most time consuming tasks facing Myra, the owner of UMUC Haircuts. The current employee scheduling process is conducted entirely by hand. When Myra hires a new employee, she asks them to identify their availability according to three categories: 1) Best and most consistently free days and times; 2) generally free days and times; and 3) days and times reserved for personal needs. Myra makes every effort to work with her employees to optimally schedule according to their personal needs, which include time to attend classes, work a second job, and care for their children or elderly family members. Myra prides herself on hiring a diverse staff that includes parents of very young children and school age children. Every two weeks, Myra connects with each employee to learn about any potential conflicts with the schedule she has planned. This means that Myra must make changes, sometimes on the fly, as her employees life demands change. The key drivers of Myra's efforts to improve her scheduling process are: 1) Concern for her employees' family needs and second job arrangements; 2) the competitive necessity of providing services that are convenient for her customers; 3) the need to streamline the time-consuming, cumbersome, and iterative process.

Improvements Potentially Enabled by Technology Solution. Myra has been thinking about the scheduling problem for some time and wonders if it would be possible to have a scheduling software system that would permit employees to log on or in order to adjust their schedules and log in or send emails to make schedule requests.

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Before she owned the shop, Myra was employed as a hairstylist and her memories of scheduling headaches are all too vivid. This is a primary reason that Myra believes improving the speed and responsiveness of the scheduling system will contribute to her employees feelings of being supported and valued by Myra -- perceptions that are likely to result in better customer service by happier employees.

III. Proposed Technology Solution

Myra believes that this technological capacity would foster timely schedule change requests, and serve as encouragement to staff to track the big picture of their own scheduling needs, thereby enabling them to perceive the reasons when she must decline to make a schedule change. Myra would like to see a feature in the scheduling software that lets employees send an email making a request for a schedule changes so that, when they are not at the shop, they can send their request while they are thinking about it -- at any time day or night. This could support employees to get their requests in early, and before it slips their mind.

IV. Solution Components

Information Technology Component or Business Resource

Description of Needs to Implement the New IT Solution

Hardware, Software, Telecommunications, & Facilities

Hardware -- Standard component parts are used in this system: processor, main memory, secondary memory, power supply, and supporting hardware.

Software -- The user interface will be designed for both employee and administrative functions. The logic level of the operating system will provide file management, internet and networking facility. The hardware level of the operating system will control the memory manager, process manager, disk drivers, and….....

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"Information Systems For Small Business Employee Scheduling" (2014, September 14) Retrieved May 21, 2024, from
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