Project Management and Its Control Processes and Procedures Project

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Running Head: PROJECT MANAGEMENT PROJECT MANAGEMENT 11Project ManagementMultiple ProjectsProject management is a complex task, with the project manager made responsible for ensuring all components of a project progress towards a shared objective, whilst simultaneously eliminating, or at least diminishing, unnecessary processes which end up wasting precious organizational resources. It is vital to delegate tasks in a team, and effective managers are required to comprehensively understand projects assigned to them, from diverse viewpoints. Respecting and acknowledging subordinates’ perspectives helps earn their loyalty and respect (Quick, James Aaron; New, Cheryl Carter, 2014). That said, one can clearly see that if managing a single project is so challenging, management of multiple projects simultaneously across several teams is exponentially more challenging, though not impossible.Project management control processes and proceduresHold meetingsThe rationale behind holding meetings prior to project commencement and throughout the time the project is underway is: assembling and managing the project team effectively and guaranteeing team members can achieve set targets and goals in a timely manner (Hartman, Francis; Ashrafi, 2012). The manager planning the meeting ought to first prepare an agenda for the meeting, on paper, followed by sharing the document with every staff member invited to participate in the meeting. Further, the manager ought to begin the meeting by providing a project overview (describing the current stage of work), and current challenges and goals.Meetings facilitate accomplishment of the following key tasks in the project control process:· Providing project execution direction to team members· Evaluation and reassignment (if needed) of team members’ individual responsibilities and roles· Providing general guidance to team members· Notifying members of current work status; this includes any open issues· Establishment and appraisal of success criteria· Executable decision-making with regard to further project related actionsPerform Quality ControlThe project quality control process helps confirm effective completion of the project according to client expectations. This process involves technical and business personnel performing various activities ranging from establishing technical standards and setting expectations to establishing project requirements, among other things.The quality control process commences during project commencement itself, lasting throughout the project lifecycle (Hartman, Francis; Ashrafi, 2012). This process’s objective is: ensuring all tasks and activities at a particular phase in the project lifecycle are signed off, to facilitate smooth progress to the subsequent phase.An effective project manager carries out the following key project quality control-related tasks:· Quality review plan creation delineating stage-based control timing· Development of an agenda determining the major responsibilities of control personnel· Assigning of reviewers to conduct quality control at different project stages, coupled with establishment and review of stage goals, commitments, products, responsibilities, roles, and so forth.· Allocation of the roles of author (in charge of providing all requisite data and taking approved corrective action following control process completion), facilitator (in charge of ensuring compliance with project agenda and proper follow-up), and other key roles· Documentation and recording of all decisions and actions undertaken all through the course of quality control· Ensuring team members take suitable follow-up action· Informing stakeholders of the status of the project following completion of control processTrack Work ProgressThis stage of project quality control entails the monitoring, control and measurement of project progress.

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The goal is ensuring the project proceeds according to schedule. The manager must track project work progress at all stages for ensuring the project is heading in the desired direction (Hartman, Francis; Ashrafi, 2012).An effective project manager adopts the following main steps for tracking progress and facilitating effective control of the project:· Capturing all relevant task performance information, which includes actual task commencement/ completion dates, actual or desired hours worked, latest estimated time (in hours) for task completion, etc.· Capturing…

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…capability of managing team workload. Resource or workload management capabilities allows the project manager to effectively schedule team working days, check out their availability, reallocate tasks where needed, and manage hourly work rates. Color-coding of workload calendars helps the manager see which team members are available, working, vacationing, and under- or over- allocated. Furthermore, effective managers need to look for such tools capable of integrating other calendars to ensure all are in a single place.Project ReportingProject reporting is not as complex as one expects. Project managers can download reporting software from the internet that incorporates the functions of monitoring project, team and task status and generates quick reports (Quick, James Aaron; New, Cheryl Carter, 2014). Internet-based reporting software is able to develop reports on the basis of virtually all project elements, including workload, expenses, timesheets and tasks. Personalized reports may also be created, to acquire requisite data through filtering data and project columns. Lastly, if needed, project managers can use reporting software to drill down and acquire much more comprehensive details.Project & Task TrackingTask tracking facilitates management of project deadlines as well as team productivity monitoring. This tool ensures the manager is never uninformed of when tasks/milestones are due, across projects or on individual task lists. Further, project managers can focus on a single aspect to monitor through filtering task lists based on elements like project, owner or due date.Sharing of project tasks with team members aids project managers in cultivating collaboration. The manager may share tasks via URL with all members who can view and update tasks as their work progresses. Once again, project managers may rely on online project management software which ensures that they receive email notifications and, hence, that no task deadlines are overlooked. Further, being online ensure tasks may be managed at any place and time,….....

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