Office Automation for the 21st Term Paper

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Our office uses Orchestra - a web-based communication initiative and ultimate collaborative solution.

Web-based Collaboration Software Advantages

When using a web-based collaboration environment; several highly useful tools are made available to all involved. These can include whiteboard displays and file saves, instant messaging in synchrony and real-time, accessible at all times, proactive data 'pushes' to the recipients - replacing the passive 'search and grab' technology of the 1990's.

Flexibility, scalability, and accessibility are three of the most important factors when designing a communication portal for experts and participants in any business arena.

Web-based Collaboration Software Disadvantages

The inherent disadvantages to the tools we use in our environment are few. Site licenses are not available since it is managed over the Internet - thereby incurring monthly expenses. Most importantly, however, is the potential for the loss or theft of proprietary information; files left unprotected can end up in the hands of competitors and countries where damage can be placed on all parties.

Summary

The emergence of high-form technology is one of the historical markers for the Information Age. For this technology to be effective, however, one must weigh the costs - personal, financial, enterprise-wide, and societal - and bear them carefully and with intelligence.

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COMMITTEES

Crossdraw knows how difficult it is to get volunteers to commit to deadlines, attend meetings, and work through group processes. Orchestra allows volunteer committees to complete their tasks quickly by making it easier for them to access accurate information upon which to base their opinions and decisions. As new members join a particular project or issue discussion area, they are presented with an easy to follow chronology of events and instantly know to which level the discussion has progressed.

MEMBERS ONLY

Orchestra allows you to set up restricted access categories that are visible only to qualified members. You choose who is granted access to the site, or who may no longer view the information posted there. You can even choose which members may add postings or initiate discussions in restricted categories, and which members have read-only access......

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