Planning Board of Directors Private Essay

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Total Length: 1266 words ( 4 double-spaced pages)

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January 21, 2011 -- All contracts must be signed and returned by this date.

January 21-Feb 1 -- interview caterers, hotels, limo services to make certain that they are appropriate. Visit all vendors and sites.

February 1-4, 2011 - book all hotel, limo and catering reservations. Pay all deposits necessary.

February 7-11, 2011 -- Find backup caterer and limo service in case of problems

May 2-6, 2011 -- meet with caterer, choose menu, make final arrangements.

Meet with limo service to make final arrangements

May 9-13, 2011 -- Meet with Hilton Docklands Riverside to make final arrangements for services.

June 15, 2011 -- Call all vendors and confirm final arrangements

July 12-14, 2011 -- Main Event as per Itinerary. It might be noted that all equipment needed will be provided by the hotel. In addition, they have secretarial staff available as part of the meeting room rental. The catering vendor supplies all eating utensils, linens, etc. Set up was included in the quoted price.

July 18, 2011 -- Mail out evaluation surveys to board members.

August 1, 2011 -- Get surveys back, do final close out documents and submit for payment.

August 31, 2011 -- Final payment received.

Event Budget

All Amounts are in UK Pounds

Description

Unit

# Units

Total

2 Nights at Cavendish Hotel - 1 person per room

8

UK Limo Service -- 8 limos -- as per negotiated flat fee

8

Airport to Petros Restaurant

8

Petros Restaurant to Cavendish Hotel

8

Cavendish Hotel to Hotel Docklands Riverside

8

Hotel Docklands Riverside to Bel Canto

8

Bel Canto to Cavendish Hotel

8

Cavendish Hotel to Airport

8

Meeting Suite -- Westminister Suite

1

Catering -- Hubbub Catering

Breakfast

9.00

8

72.00

Morning Refreshments

6.00

8 48.00

Lunch

19.00

8

Afternoon Refreshments

6.

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50

8

52.00

Additional Charges -- Chef, waiter/waitress (per hour)

27.00

12

Event Management Fees

Grand Total

20,938.00

Site Inspection Checklist

Hotel

Site Inspection Date:

Completed by

MEETING

Group

Address

City State Zip

Meeting Name:

Hotel Address

Phone: FAX:

Rooms with King Beds?

Non-Smoking Rooms?

Construction Planned? Yes ? No

If yes, what and when?

Rate the following: (1 poor -- 5 excellent)

Lobby Decor

Lobby Seating/Location

Lobby Condition/Cleanliness

Restaurant(s) Condition/Cleanliness

Restaurant(s) Decor

Restaurant(s) Menu Selection/Pricing

Restaurant(s) Food Quality

ROOMS

Rate the following: (1 poor -- 5 excellent)

Decor

Condition/Cleanliness

Square Footage of Room

Bathroom Condition/Cleanliness

Overall Rating

Comments:

Checklist Meeting Room

Space Available on requested dates YES NO

Room Rental Charge

Rate the following: (1 poor -- 5 excellent)

Condition/Cleanliness

Soundproofing

Decor

Lighting

Heating/Ventilation

Sound System

Equipment (e.g. tables, chairs)

Restroom cleanliness

Restroom proximity

Equipment availability

Equipment condition

Equipment price

Overall Rating

Comments:

Checklist for Limo Service Selection

Enough Limos available at requested dates and times YES NO

Rental Charge

Services Included in this price?

Rate the following: (1 poor -- 5 excellent)

Condition/Cleanliness of Vehicles

Soundproofing

Decor

Lighting

Sound System

Comfort of seats

Ride

Comments:

Caterer Selection Checklist

Available at requested dates and times YES NO

Set up Included in Price? YES NO

Provide Linens, flatware, tableware etc. YES NO

Price for additional staff? YES NO

Rate the following: (1 poor -- 5 excellent)

Condition/Cleanliness Linens, flatware, glassware etc.

Menu selection

Menu Price

Quality of food samples provided

Comments:

Post Meeting Evaluation Survey

Please Rate the following: (1 poor -- 5 excellent)

1

2

3

4

5

Quality of room at Cavendish Hotel

Room Decor at Cavendish Hotel

Were the Limo Drivers prompt?

What was your overall satisfaction with the limo service?

How would you rate the meeting.....

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"Planning Board Of Directors Private" (2011, January 11) Retrieved May 4, 2024, from
https://www.aceyourpaper.com/essays/planning-board-directors-private-5527

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https://www.aceyourpaper.com/essays/planning-board-directors-private-5527>

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"Planning Board Of Directors Private", 11 January 2011, Accessed.4 May. 2024,
https://www.aceyourpaper.com/essays/planning-board-directors-private-5527
   

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