Project Management Ags Consulting & Research Paper

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Project

Project No.

Product name

Product status

Inspection result

Reviewed by ____ Project Manager

Signed ____ Date

Approved by ____ Sponsor

Signed ____Date

Accepted by ____ Client

Signed ____Date

29 -- QA Audit Form - Purchasing Goods And Services

Activity

Responsibility

Findings

Comments / Remarks

( x

Scope of Work determined.

Costs estimated.

Verify whether local supply of required product or service has been checked.

Funds available.

Purchasing documents reviewed prior to issue

Delivered goods inspected

30 -- Team Survey

Issue

Yes

Maybe

No

Suggestion

Team members are respected and trusted

Team efforts are recognised and rewarded

Team members are open about problems

All required information is available

Team members contribute to decision-making

Our team has necessary skills & resources

We are encouraged to take initiative

Individual and team goals are clear

We work well together as a team

Organisational systems support our team

31 - Meeting Action Statement

Meeting objective:

Chair:

Attendees: .

ACTION TO BE TAKEN

Result

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Next Meeting:

32 -- Proposal Analysis

Issues for Consideration

Our Position

Organisational capability

Resource availability

Technical capacity

Nature of client and customers

Image and reputation

Potential benefits/profit

Probability of success

Certainty project will continue

Consistent with organisational business plan

Other opportunities

Procurement options

Nature of risks

Special factors

Other issues

33a -- Weighting of Evaluation Criteria

Evaluation Criteria

Weight

(1=low -- 5=high)

Experience with product

Degree of management capability

Technical expertise, guarantees of continuity (project manager veto on replacements)

Compliance with contractual terms and conditions as well as technical details in statement(s) of requirements

Price

Life cycle costs/through life support costs

Schedule/timing

Quality assurances and control

Tender's ability to identify and manage risk

33b - Application of Weighted Evaluation Criteria

Evaluation Criteria

Weight

(1=low -- 5=high)

Proposal 1

Proposal 2

1. Experience with product

2. Degree of management capability

3. Technical expertise, guarantees of continuity (project manager veto on replacements)

4. Compliance with contractual terms

Total

34 - Contract Change

For:____ (Client)

Change Order No.

To:____ (Contractor)

Revised Contract Amount

Previous contract amount

Amount of this order

(decrease)(increase)

Revised contract amount

An (increased) (decrease) (no change) of ____ days in the contract time is hereby authorized.

This order covers the following contract modification:

This work shall be performed under the same terms and conditions as the original contract.

Changes Approved

(Client)

(Project Manager)

(Contractor)

35 -- Change Request Form

Change Request

Request No:

Proposed by:

Project No:

Date Received:

Description

Reasons

Benefits (quantify)

Impact

Time estimate

Cost estimate

Quality

Contractors

Suppliers

Attachments (reference documents, impact details)

Required by: / /

Requested by:

Comments

Reviewed by: ____ Project Manager

Position: ____ Date: / /

Accepted and implemented by:

Position: ____ Date: / /

Records of Action to be completed:

Project Objectives changed

Client agreement varied

Project Quality Plan amended

Project Plan changed

Documentation revised

Stakeholders to be advised:

36 -- Scope Change/Performance measurement

Baseline

Actual

Variance

Cause

Corrective Action

37a -- Schedule Status

Activity

Planned Completion

Status

Ahead/

behing

Change

Improving/worsening

Float

remaining

Comment

Distribution:

37b - Schedule Update/tracking

38 - Project Budget Control

WBS No.

Item

Total Budget

As at (Date)

Actual

to date

Commit.

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But not spent

Risk

Forecast cost at finish

Over/

under budget

39a - Corrective Action Request (CAR)

Problem or Suggested Improvement:

CAR No:

Sent To*

Name / Title:

Issued By

Action taken?

Cause of Problem?

Suggested Improvement to System

Improvement Action Completed

(Signed & Dated By Person Completing The Improvement Action)

Send Form To Quality Representative

Improvement Action Evaluated

Observations, Evidence Reviewed & Effectiveness Assessed:

Satisfactory completion

(Signed & Dated By Project Manager)

(Signed & Dated By Person Evaluating The Improvement Action)

39b - Corrective Action Request (CAR) Status Log

Improvement / Problem

Of

Issue

CAR Issued To

Date Signed

off

Comments

40 -- Risk Response

Risk Factor

Impact

Response

Responsibility

L

M

H

C

L = Low

M = Medium

H = High

C = Critical

41 -- Project Performance Report

Project Performance Report

As at / /

Project Manager:

Client

Objective

Approved changes to project baseline

Status of Functions

Integration:

Scope:

Cost:

Time:

Quality:

Risk:

Communications:

Human Resources:

Procurement:

Problem/Opportunity

Intention

Approvals requested

Sponsor/Client response

Sponsor/Client signature:

Project Manager's planned actions to advance project

1.

2.

3.

42 -- Contract Finalisation

Inspection of work prior to end of Defects Liability Period (DLP)

List defects and omissions and direct Contractor to rectify them by stated completion dates

Obtain and check Contractor's final payment claim

All certifications from Regulatory and other Authorities provided by contractor

Final valuation and reconciliation of all adjustable items

Final Payment Certificate to contractor

All declarations received from contractor

Make final payment within …. Days of the Final Payment Certificate

Release all outstanding security/retentions

Finalise insurance matters, if applicable

Make arrangements for storage of contract records

Prepare final Contractor Performance Report

43 - Project Finalisation Form

Project

Project Manager

Item

Description

Status

Comment/Action

1.

Handover Documentation

2.

Operations Documentation

3.

Client Acceptance

4.

Project Finalisation Report

5.

Project Records Archive

6.

Residual Assets and Liabilities Determination

7.

Financial Close-out

8.

Disposal of Materials, Equipment

9.

Evaluation/Audit Information

10.

Guarantees and Warranties

11.

Outstanding Work finished

12.

Project Team Debriefing

13.

Project Manager Debriefed

14.

Close off project file/notebook

Project Status:

Completed by:

44 -….....

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