Technologies and Challenges Associated With Team Collaboration Assessment

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Technology Type

Specialized Training Required

Specialized Equipment Needed

Globally Accessibility

Workflow Types best Suited for the Technology

Task Complexity Best Suited for the Technology

Synchronicity of the Technology

Core Advantages of the Technology

Limitations of the Technology

Video Conferencing

Computer, internet access, video camera, microphone, and speakers

Accessible

This technology is best suited for conducting meetings with people who are geographically dispersed (Kear, Chetwynd, Williams, & Donelan, 2012), allowing them to communicate as if they were sitting next to one another. Video conferencing allows for the transmission of information in more than one way, which ensures people receive the information much better.

Mid complexity

Asynchronous

Improves communication because it allows participants to view non-verbal communication of the other participants (Denstadli, Julsrud, & Hjorthol, 2012). Restores many visual cues that would not be visible with audio conferencing or e-mail. Using video conferencing productivity is increased, because it eliminates the long conference calls. Document sharing and group collaboration is greatly increased. It reduces the need for people to travel to different locations in order to hold meetings and discussions, which reduces the travel expenditure of a company.

Video conferencing facilities and equipment can be expensive and everyone who will be attending the meeting would need the requisite hardware and software. For a reliable and uninterrupted meeting, there is need for a fast and reliable internet connection. There is potential for a slight delay between responses even with a fast internet connection. If a participant has any hardware breakdowns, they would not manage to attend or participate in the meeting.

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With people in different time zones across the world, some participants would be forced to stay up all night in order to attend the meeting or discussion. In board room, the camera might not be able to see all the parts of the room. Therefore, some people might not be easily seen at the meeting.

Instant Messaging

None

Internet access, computer, mobile phone,

Accessible

Best suited for quick responses to a question. Allows for private communications between colleagues irrespective of geographical location. Instant messaging allows for an efficient and effective communication providing immediate receipt and reply.

Low

Asynchronous

Allows for real-time communication between two or more people located in any part of the world and they do not have to pay for international long distance charges. This is a saving to the company because long distance calls are quite expensive. Instant messaging is a convenient and time saving technology because it does not distract the employee. If it were a phone call, they would have to stop what they are doing to answer the call. Colleagues can also exchange information in real-time at the comfort of their desk. Colleagues can easily share files during an instant chat session. Instant messaging reduces the expenses required for conducting a video conference. Useful for customer support because an employee can respond to multiple customers at the same time regardless of their geographic location.

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