The Five Stages of Project Management Essay

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Discussion

The five stages of the project management include project initiation, project planning, project execution, project monitoring and control, and project closure. Project integration takes into account making certain that the different components of the projects are coordinated in a proper manner. It includes making compromises amongst competing objectives and alternative in order to guarantee meeting the needs and expectations of the stakeholder (Amado et al., 2011). The focus on the integration of project management will be from a law enforcement point of view and in particular will lay emphasis on the procurement of firearms. Project initiation includes the acknowledgement of the need for firearms within the department, perhaps due to increased crime or the assimilation of new police officers into the workforce. Project planning includes making a determination of the cost of the procurement and whether such expenses can be catered for into the budget of the financial year. Project execution includes the approval of the procurement and the actual purchase of the firearms from the supplier. Monitoring and control includes making certain that the precise order made is obtained and purchase entries made to the inventory of the department, which is thereafter followed by closure of the project.

In the course of project management integration, the basis of budget management and preparation are affected. The project manager is accountable for coming up with a project quality plan that delineates the quality expectations and guarantees that the specifications and expectations are met, which necessitates initial budget management and preparation. The developments for guaranteeing that the expectations and specifications are fulfilled are incorporated within the project implementation plan. However, changes are bound to incur not only in terms of resources but also expenses incurred and quality necessitated. In the same manner that the project completion dates and budget might alter and fluctuate in the project lifecycle, the project conditions may additionally change. In particular, variations in quality conditions are characteristically prepared for and handled in the similar manner as cost or schedule modifications. The influence of the changes is examined for influence on cost and schedule, and with suitable endorsements, changes are made to the project implementation plan (Amado et al., 2011).

Technical aspects of budgeting and finance have to be integrated into the various phases of project management for your organization. In particular, the cost of the project is assessed in relation to the progress of the work and the approximation for completing that work. On the basis of the cost approximations, the cost of the work implemented is matched against the cost accounted for that work. If the cost is considerably greater or lesser, the project team explores technical aspects of budgeting and finance to comprehend and make up for the variance between anticipated costs and actual costs. When the project starts, budgets are outlined through estimations of what the agency is bound to incur. However, more often than not, these estimations change either through increases or decreases and therefore have to be assessed (Amado et al., 2011).

There are financial constraints that can come about during integration of project management. The precision of the project budget is associated to the amount of information acknowledged by the project team. In the initial stages of the project, the quantity of information necessary to develop a comprehensive budget is every so often absent. Therefore, financial constraints emanate when such estimations become smaller than the actual costs incurred and also the scope of work that was initially anticipated.

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In addition, project costs might diverge from the budget for the reason that the charges in the marketplace were dissimilar from what was anticipated. For instance, the estimated costs for purchasing firearms and bullets may be higher than budgeted (Amado et al., 2011).

Assignment

Introduction

Strategic, operations, and quality management play an important role in making certain that any agency and organization runs smoothly and accomplishes its objectives. The focus is not only to ensure that the objectives are accomplished in the allocated budget and on the quality of the products or services rendered but also on the different approaches undertaken to accomplish such quality. As the chief operating office of the San Diego, California Police Department, my main duty and task is to ensure that the agency operates in an efficient manner in rendering services to the general public. The purpose of this assignment is to create a budget plan that will allow the California Police Department to function in an adequate manner and also provide the necessary public service required of its mission statement. The agency is expected to decrease its operating costs by 25 percent and still ensure that every day and long-term operations are accomplished.

Literature Review

Quality management ascertains that there is consistence in an entity, product or service. The key elements of quality management include quality planning, quality assurance, quality control, and quality improvement. It lays emphasis not just on the quality of the products or services rendered but also on the different approaches undertaken to accomplish such quality. For that reason, quality management utilizes quality assurance together with control of procedures in addition to products to accomplish increased reliable and steady quality (Rose, 2014). Strategic management is delineated as the devising and execution of the fundamental objectives and initiatives taken by an organization’s topmost management in the best interests of owners, on the basis of taking into account resources available and an examination of the internal and external environments in which the entity competes. Strategic management offers general direction to the organization and encompasses identifying the organization’s objectives, growing policies and plans purposed to accomplish these goals, and subsequently apportioning resources to carry out the plans (Nag et al., 2007).

Operations management takes into account the running of business practices to generate the greatest level of efficacy conceivable within an entity. It encompasses the transformation of labor and materials into goods and services as efficaciously as possible to make the most of the profit of an entity. The different teams and groups in operations management endeavor to attain a balance between costs and revenue to accomplish the greatest net operating profit conceivable. Basically, operations management includes utilization of resources (Jones and Robinson, 2012). In accordance to the Project Management Institute (2017), project management comprises of the application of competencies, knowledge, tools, and practices to project activities in order to meet the project needs and requirements.

The categorization and therefore choice of decision making with numerous objectives takes into consideration different criteria. With regard to qualitative and quantitative decision-making, what is taken into account is qualitative and quantitative criteria. On the one hand, qualitative decision-making encompasses aspects and criteria that cannot and ought not to be quantified. On the other hand, quantitative decision-making encompasses aspects that necessitate and ought to be measured and counted (Hansen, 2012). Both of these styles of….....

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