Multiple Project Management Challenges Research Paper

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The Role of Multiple Project Management

The adage that, “Whenever you want to do something, you have to do something else first” is especially relevant for project management since even straightforward and simple projects typically involve performing several preliminary steps. This also means that larger, complex project usually involve several smaller subprojects, and these must be carefully managed together with other ongoing organizational projects. In sum, multiple project management represents a challenging enterprise, but there are some steps that project managers can take to help facilitate the process. The purpose of this paper is to provide a definition of the best practices and applicable methodologies for multiple project management together with a summary of the research and important findings concerning these requirements in the conclusion.

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Best practices and applicable methodologies for multiple projects

It is reasonable to suggest that most – if not all – people have multiple project management experience even if they do not realize it. Indeed, from the toddler stage on, human beings are compelled to manage multiple projects throughout their lives in order to survive and thrive. In this regard, Dobson and Dobson (2011) point out that, “Everybody manages projects, not merely at work but also in coping with everyday life. If you manage more than one project at a time, you’re managing multiple projects” (p. 2). Moreover, it is rare for any practitioner to manage a single project at one time because the exigencies of the business world require juggling numerous projects at any given time. It is important to note, though, that although many people pride themselves on being proficient “multi-taskers,” multiple project management is different because tasks are isolated, single efforts while projects involve coordinating organizational resources to achieve a specific outcome (Dobson & Dobson, 2011).

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While every project is unique in various ways and will therefore require an individualized project management strategy, some of the best practices identified in the relevant literature for optimal multiple project management include the following:

1. Communicate with all project stakeholders (i.e., team members, managers, project sponsors, and clients) from the outset of the project;

2. Create a risk response team as the first line of defense to manage projects as they arise;

3. Conduct a project kick-off meeting that includes all stakeholders (if stakeholders are located in different geographic locations, use videoconferencing tools);

4. Develop a detailed work definition document that all stakeholders formally approve;

5. Create a detailed work plan drawing on relevant guidance from handbooks and project management “bibles” as well as lessons learned from previous projects of a similar type;

6. Document everything that occurs during the project’s lifecycle;

7. Explain how changes will affect resource allocation and timeline requirements to avoid scope creep;

8. In the event the scope of the project changes, ensure that all stakeholders agree by signing a new agreement; and,

9. Conduct a project wrap-up meeting to identify strengths and weaknesses and to develop new lessons learned for future projects (Coolman, 2017).
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